Agenda and minutes

The Chairman announced that it was the Head of Community Services last meeting as he was moving on to a role at another authority.  On behalf of the Committee, the Chairman thanked him for all the work done for this Committee and the Council as a whole.  The Chairman commented that the Head of Community Services would be missed and wished him all the best for the future.

Apologies for absence were received from Councillor J Cotterill and M Specht.

Councillor M B Wyatt declared a non pecuniary interest in any reference to Coalville Town Centre as a business owner.

Councillor J Geary declared a non pecuniary interest in item 4 – Capital Projects update as a regular supporter of Coalville Town FC and a founder member of Mantle Lane Arts.

Councillor J Legrys declared a non pecuniary interest in any reference to Hermitage FM due to his voluntary involvement with the organisation.

Councillor P Purver declared a non pecuniary interest in item 6 – 2016/17 Forecast Outturn and Capital Programme 2017/18, as an employee of JF Brown (Surveys) who had undertaken work for Broomley’s Cemetery.

Consideration was given to the minutes of the meeting held on 15 December 2016.

It was moved by Councillor R Adams, seconded by Councillor J Legrys and

RESOLVED THAT:

The minutes of the meeting held on 15 December 2016 be approved and signed by the Chairman as a correct record.

Report of the Leisure Services Team Manager

The Leisure Services Team Manager presented the report to Members and provided an update on the ongoing projects.

Owen Street Recreation Ground

A number of concerns had been raised regarding the sustainability of the floodlights as the lux levels would be inadequate if the club were promoted, the light fittings were outdated and were becoming difficult to replace, plus the light columns were now reaching the end of their natural life.  Members would be presented with options and costs at a future meeting.  The Chairman requested that a professional survey be undertaken on the lighting columns as he believed they should have a longer lifespan.  The Leisure Services Team Manager stated that an appropriate survey would be undertaken through Property Services.

Councillor M B Wyatt asked if the football club would provide some of the funding for the works required as he felt that the cost should not fall completely on the tax payer, the Chairman concurred.  The Leisure Services Team Manager explained that once the cost had been obtained there would be a number of funding options available including the football club itself, this would be considered by the group at a future meeting.  He also clarified that the lighting columns would be the Council’s responsibility as the landlord.

Thringstone Miners Social Centre Training Pitch

The new chairman was currently working with the football club to appoint to a number of vacant positions on the board, once this had been completed the work would continue on gaining the funding for the training pitch.  Councillor D Everitt questioned if the lamp post in the middle of the area had been considered.  The Leisure Services Team Manager explained that it had been included as part of the footpath diversion which had already received planning approval.

Coalville Forest Adventure Park

The Buccaneer play equipment had been vandalised beyond repair and would cost approximately £9,000 to replace which had not been budgeted for.  Therefore officers were investigating other options that would be in line with the new name of Coalville Forest Adventure Park, these would be presented at the next meeting.  As the equipment was not insured it did highlight the risk of other play equipment.  In addition, the outcome of a recent survey had also identified the memorial at Coalville park as a risk.  An insurance quote would be presented to members for a decision at the next meeting but it was likely to be around 100 pounds per year.  The Chairman felt that it was important to have adequate insurance as soon as possible and therefore recommended that permission be given for officers to go ahead and purchase an insurance policy once the quotes had been received up to the value of 100 pounds.  Members were in agreement.

The Leisure Services Team Manager added that officers were also looking into the cost of insuring the statue outside the library and he would circulate details to Members via email.

The Leisure Services Team Manager introduced Rosie Biggs, the Horticultural Officer who worked  ...  view the full minutes text for item 26.

Report of the Cultural Services Team Manager

The Cultural Services Team Manager presented the report to Members, providing an update on each event.

St Georges Day

The flags had been flying from Friday 21 April and would be taken down on Wednesday 26 April to celebrate St George’s day.

Proms and Picnic in the Park

It was confirmed that the event planning was well underway with performers signed up and a finalised site plan.  Coalville Park was set to be full of stalls as there had been lots of support from local groups.  It was noted that there was a small change to the layout from last year as the stage has been moved back to where it had been historically.  The Cultural Services Team Manager reported that the costs of running the event had been reduced and the income increased, overall it was under budget and still delivering a quality event for the community.

In response to a question from Councilllor J Legrys, the Cultural Services Team Manager stated that there would be no more event shelters than in previous years.

In response to a question from Councillor R Adams, the Cultural Services Team Manager stated that there was not accurate data regarding footfall for the event, she was however looking into technology that measured footfall by mobile phone signals and she was hoping to have this for the event.

Coalville by the Sea

The event was scheduled for Friday 4 August at Needhams Walk, Coalville.

Christmas in Coalville

The detailed event planning had not yet begun but the key infrastructure such as the reindeer had been secured. The proposed dates for free car parking was 2, 9, 16, 23 and 30 December.  It was also reported that the next meeting of the Events Sub Group was on 13 September.

Councillor J Legrys referred to the events poster included within the report and asked if he could be sent it electronically so that he could promote it through social media.  The Cultural Services Team Manager agreed.

Christmas lights

Unfortunately, recent meetings with the Christmas light contractor had been delayed and therefore options were not available at this time, the Cultural Services Team Manager was hopeful that more information would be available at the next meeting.

Coalville commemorates

Work was ongoing and the next stage was to develop the design options ensuring that the artwork was complimentary to the proposed resurfacing for memorial square.  The Cultural Services Team Manager proposed that Ibstock brick be used to create a bespoke design at the bottom of the hilled area, she felt that it would be a durable material and the positioning would be accessible to all.  If Members agreed then the Cultural Services Team Manager would speak to someone from Ibstock Brick and bring the options back to the next meeting.

Councillor J Legrys was pleased with the proposal but requested that if bricks were being specifically made then they be imperial bricks to match the Clock Tower. 

In response to a question from Councillor D Everitt  ...  view the full minutes text for item 27.

Report of the Head of Community Services

The Head of Community Services presented the report to Members.  As there were funds to allocate, he suggested that the following potential projects be brought to the next meeting for consideration: the floodlights at Owen Street Football Ground, Thringstone Park and possibly more funds for the commemorative memorial project.  He added that a playing pitch strategy was currently underway and early indications showed that there were two changing facilities that did not meet the required standard.

Councillor N Clarke asked if an increase in the grant budget had been considered.  The Head of Community Services explained that it had not been considered as the amount allocated each year was never fully spent, he stated that if that was to happen in the future then a request would be made to the group for more funds.

RESOLVED THAT:

a)      The 2016/17 Forecast Outturn be noted.

b)      The Capital Scheme Programme for 2017/18 be noted.

Tuesday, 11 July 2017 (Provisional)

Tuesday, 10 October 2017 (Provisional)

Thursday, 11 January 2018 (Provisional)

Tuesday, 24 April 2018 (Provisional)

RESOVLED THAT:

The following future meeting dates be noted:

Tuesday, 11 July 2017

Tuesday, 10 October 2017

Thursday, 11 January 2018

Tuesday, 24 April 2018

Councillor M B Wyatt left the meeting at 7.10pm.