Agenda item

Agenda item

2017/18 Events Update

Report of the Cultural Services Team Manager

Minutes:

The Cultural Services Team Manager presented the report to Members, providing an update on each event.

 

St Georges Day

The flags had been flying from Friday 21 April and would be taken down on Wednesday 26 April to celebrate St George’s day.

 

Proms and Picnic in the Park

It was confirmed that the event planning was well underway with performers signed up and a finalised site plan.  Coalville Park was set to be full of stalls as there had been lots of support from local groups.  It was noted that there was a small change to the layout from last year as the stage has been moved back to where it had been historically.  The Cultural Services Team Manager reported that the costs of running the event had been reduced and the income increased, overall it was under budget and still delivering a quality event for the community.

 

In response to a question from Councilllor J Legrys, the Cultural Services Team Manager stated that there would be no more event shelters than in previous years.

 

In response to a question from Councillor R Adams, the Cultural Services Team Manager stated that there was not accurate data regarding footfall for the event, she was however looking into technology that measured footfall by mobile phone signals and she was hoping to have this for the event.

 

Coalville by the Sea

The event was scheduled for Friday 4 August at Needhams Walk, Coalville.

 

Christmas in Coalville

The detailed event planning had not yet begun but the key infrastructure such as the reindeer had been secured. The proposed dates for free car parking was 2, 9, 16, 23 and 30 December.  It was also reported that the next meeting of the Events Sub Group was on 13 September.

 

Councillor J Legrys referred to the events poster included within the report and asked if he could be sent it electronically so that he could promote it through social media.  The Cultural Services Team Manager agreed.

 

Christmas lights

Unfortunately, recent meetings with the Christmas light contractor had been delayed and therefore options were not available at this time, the Cultural Services Team Manager was hopeful that more information would be available at the next meeting.

 

Coalville commemorates

Work was ongoing and the next stage was to develop the design options ensuring that the artwork was complimentary to the proposed resurfacing for memorial square.  The Cultural Services Team Manager proposed that Ibstock brick be used to create a bespoke design at the bottom of the hilled area, she felt that it would be a durable material and the positioning would be accessible to all.  If Members agreed then the Cultural Services Team Manager would speak to someone from Ibstock Brick and bring the options back to the next meeting.

 

Councillor J Legrys was pleased with the proposal but requested that if bricks were being specifically made then they be imperial bricks to match the Clock Tower. 

 

In response to a question from Councillor D Everitt, the Cultural Services Team Manager explained that the Horticultural Officer would be looking at the design as she had undertaken similar design projects in the past, all options would be brought back to the next meeting.  

 

The Chairman thanked Councillor P Purver for the great idea of a memorial and for successfully chairing the sub groups.

 

RESOLVED THAT:

 

a)      The progress update on 2017/18 events be noted.

 

b)      The progress update on Coalville Christmas Lights 2017 be noted.

 

c)      The progress update on the commemorative mosaic be noted.

 

d)      The Cultural Services Team Manager to meet with Ibstock Brick to discuss design options for the commemorative memorial and report back to the next meeting.

Supporting documents: