Agenda and minutes

No apologies for absence were received.

Councillor J Geary declared a non-pecuniary interest in item 5 – Capital Projects Update as a regular supporter of Coalville Town Football Club and a founder member of Mantle Lane Arts.

Councillor J Legrys declared a non-pecuniary interest in any reference to Hermitage FM due to his voluntary involvement with the organisation.

Councillor M B Wyatt declared a non-pecuniary interest in any reference to Coalville Town Centre as a business owner.

To confirm the minute of the meeting held on 19 June 2018.

Consideration was given to the minutes of the meeting held on 19 June 2018.

Further to the request for information on the effectiveness of the mobile activated vehicle signage, the Leisure Services Team Manager provided an overview from one of the two machines.  He explained that that the second machine had broken whilst trying to extract the information and had been returned to the manufacturer.  He explained that it was a very laborious task to extract the information from the machine and he encouraged members to consider how they wished to take this forward taking into account the considering the usefulness of the information.

Councillor R Adams asked to be kept informed on progress relating to the return of the machine and requested more information about the manufacturer.

It was moved by Councillor R Adams, seconded by Councillor M Specht and

RESOLVED THAT:

The minutes of the meeting held on 19 June 2018 be approved and signed by the Chairman as a correct record.

Report of the Cultural Services Team Manager.

The Cultural Services Team Manager presented the report to members, providing an overview of the events which had taken place and highlighting the one remaining upcoming event in this year. 

Music and Picnic in the Park

The Cultural Services Team Manager reported that this had been a very successful weekend.  The weather was warm and attendance was good despite clashes with other events such as the world cup.  Excellent feedback had been received from the community groups involved in the events and from members of the public.  She was pleased to report that the money raised by charity groups at the event had increased from the previous year. 

Coalville by the Sea

The Cultural Services Team Manager explained that this had been extended to a two day event with funding from the Coalville Project.  She reported that the event had been very well supported and was well received by community groups.  She added that holding the event on a Saturday had reached a slightly different audience in that whole family units were able to attend. 

Members thanked the staff involved and discussed the feedback received.

Christmas in Coalville

The Cultural Services Team Manager highlighted the planned activities focussing on the Belvoir Centre and Market Hall car park as set out in the report.  She explained that the social media campaign had been extended in the last few days and the campaign had reached 22,900 people.  She added that the social media promotion had been supported by some paid advertising as well as the comprehensive communications plan that would continue in the run up to the event.   

The Cultural Services Team Manager advised that she had considered the options for Memorial Square as requested, however having taking advice, the focus of the Christmas in Coalville event would not be on Memorial Square due to the busy nature of the road network and the fact that the site would still be a building site at the time of the event.

Councillor M B Wyatt commented that the reach on social media did not guarantee a high attendance level.  He felt that it would be beneficial to include the walkway at Needhams Walk when considering the new Christmas lights contract for 2020. 

2019/20 Proposed Events Programme

The Cultural Services Team Manager drew members’ attention to the proposed events programme set out in the report.  She sought members’ views on including a two day event for Coalville by the Sea.

Members confirmed that they wished to continue to support a two day event for Coalville by the Sea. 

In response to a question, the Cultural Services Team Manager advised members that the date for the 2019 Christmas in Coalville event could be set now, however she would feel more confident doing so after seeking guidance from traders. 

Councillor J Legrys referred to the artwork unveiling taking place on 27 October 2018, and felt that as members of the Working Party had supported the allocation of funding towards this project, they should make every effort  ...  view the full minutes text for item 14.

Report of the Leisure Services Team Manager.

The Leisure Services Team Manager presented the report to members and provided an update on ongoing projects.

Owen Street Recreation Ground Floodlights

The Leisure Services Team Manager reported that the installation was complete and snagging had been undertaken. 

Thringstone Miners Social Centre Training Pitch

The Leisure Services Team Manager reported that no further trustee meetings had taken place since the last meeting of the Working Party. An update would be provided at the next meeting.

Coalville Forest Adventure Park

The Leisure Services Team Manager reported that work had commenced and was due to be completed in the next few weeks. 

Melrose Road Play Hub

The Leisure Services Team Manager reported that Legal Services had been instructed to progress the Permissive Footpath Agreement.

Coalville Park

Green Flag Award - The Leisure Services Team Manager reported that the improvement works were now ongoing and he thanked the Bardon Community Fund and Councillor M B Wyatt for their support.  26 people had expressed an interest in getting involved in the community group to support the management of the park.  The community group would not be a decision-making entity but would make recommendations to officers and members of the Working Party.   

The Leisure Services Team Manager invited members to consider whether they wished to have member representation on the group.  He highlighted that the member representative would not have voting rights, however he felt that this could provide a conduit between the group and the Working Party.  It was agreed that the relevant ward members should be the appointed representatives on the community group.

The Leisure Services Team Manager reported that a perception survey of Coalville Park had been undertaken and he highlighted the results of this, which would be fed into the community group and utilised to inform the management plan.   

The Leisure Services Team Manager advised that he had been approached by the Coalville Education Partnership regarding the management of the community garden and potential funding available.  A more robust business case had been requested from the Coalville Education Partnership and further information would be brought to the next meeting of the Working Party. 

Councillor J Legrys reported that he had been lobbied by the Coalville Education Partnership about taking over the site and he had expressed his concerns regarding the viability of the trust maintaining it long-term.  He commented that public money was being invested into such groups with no return, and the trust relied upon grants which may not be available in future.  He added that he would welcome more information from the trust on long term sustainability from the volunteers and how this could integrate with Friends of Coalville Park.  He wanted to ensure the investment could be acknowledged in the future.  He congratulated staff on achieving the fields in trust status and welcomed working toward the green flag award.

Councillor M Specht stated that he would welcome some provision for people suffering from mental health issues within the service level agreement.

It was agreed that progress updates be  ...  view the full minutes text for item 15.

Report of the Head of Economic Regeneration

The Head of Economic Regeneration presented the report to members, highlighting the forecast overspend in period 5 and the reduced contribution to balances of £3,586.  He explained that this was primarily as a result of reduced income from Broomleys Cemetery, but nevertheless the items at section 1.2 of the report could still be afforded and all other items were effectively as forecast.  He explained that the revenue budget was forecast at £87,000 although some costs had been recently approved which would reduce this slightly.  He added that reserves were available as well as £42,000 in balances.

In response to a question from Councillor P Purver, the Leisure Services Team Manager advised that the majority of the funding relating to the Owen Street Recreation Ground floodlight refurbishment had been allocated from the asset protection fund and was not shown in this report.

The Head of Economic Regeneration advised that the Section 106 funding from the Lillehammer Drive development had not been included in this update but would be shown in future reports. 

It was moved by Councillor J Legrys, seconded by Councillor D Everitt and

RESOLVED THAT:

The 2018/19 period 5 actuals and forecasted outturn be noted.