Agenda and minutes
Venue: Board Room, Council Offices, Coalville
Contact: Democratic Services 01530 454512
Appointment of Chairman for Ensuing Year
Councillor M Specht moved that Councillor J Geary be appointed as Chairman for the ensuing year. It was seconded by Councillor J Legrys.
At his request for an individual recorded vote, Councillor M B Wyatt voted against the motion.
Councillor J Geary be appointed as the Chairman for the ensuing year.
Appointment of Deputy Chairman for Ensuing Year
Councillor J Legrys moved that Councillor R Adams be appointed as Deputy Chairman for the ensuing year. It was seconded by Councillor J Cotterill.
Councillor R Adams be appointed as the Deputy Chairman for the ensuing year.
Apologies For Absence
Apologies for absence were received from Councillor P Purver as she was at another meeting. She would however try to attend once it had concluded.
(Councillor P Purver arrived at 7.25pm)
The Chairman announced that it was the Cultural Services Team Manager’s last meeting as he was leaving the authority due to retirement; he thanked him for all of his hard work over the years and wished him well in the future. All Members concurred.
Declarations of Interest
Under the Code of Conduct members are reminded that in declaring
disclosable interests you should make clear the nature of that interest
and whether it is pecuniary or non-pecuniary.
Councillor J Geary declared a non pecuniary interest in item 7 – Capital Projects update as a regular supporter of Coalville Town FC and a founder member of Mantle Lane Arts.
Councillor J Legrys declared a non pecuniary interest in any reference to Hermitage FM due to his involvement with the organisation.
Councillor M B Wyatt declared a non pecuniary interest in any matter relating to the town centre as an owner of two businesses.
To confirm the minutes of the meeting held on 19 April 2016
Consideration was given to the minutes of the meeting held on 19 April 2016.
On behalf of Councillor P Purver, Councillor M Specht referred to page 8 of the minutes in respect of Grass and verge maintenance in Coalville. He reported that the map outlining the areas that Leicestershire County Council was responsible for had not been sent to Members as agreed. The Head of Community Services apologised and agreed to send this information to Members the following day.
It was moved by Councillor Specht, seconded by Councillor Adams and
The minutes of the meeting held on 19 April 2016 be approved and signed by the Chairman as a correct record.
Councillor R Adams thanked Councillor M B Wyatt for organising the visit to Broom Leys Allotments that the working party attending earlier in the evening as he very much enjoyed it. Councillor M Specht also put forward his thanks and wished Councillor M B Wyatt every success with the future plans. Councillor M B Wyatt thanked the working group for attending as it taken a long time to arrange and he was pleased that Members enjoyed it.
Report of the Cultural Services Team Manager
The Cultural Services Team Manager presented the report to Members and provided an update on each event.
Proms/Picnic in the Park
The two day event took place in Coalville on 11 and 12 June. It was very successful with lots of local entertainment and activities. The Cultural Services Team Manager referred to the positive feedback received which was detailed within the report.
Councillor J Legrys referred to the giant art boards from local schools that were on display and asked if photographs had been taken as they were very good. The Cultural Services Team Manager explained that as the art boards were going back to the schools, photographs were taken to be kept as part of a record of the event. He also thanked Angela Bexton and Julia Harley for their hard work undertaken on the event.
In response to a question from Councillor M Specht, the Cultural Services Team Manager reported that there were more stalls at the event than previous years as the layout plan had been changed to accommodate more. Councillor M Specht felt that despite the weather it was a good event with a very good turn out from local people.
Councillor M B Wyatt reported that he had received mostly positive comments for the event. The only criticism being the positioning of the stage was not as good as previous years. He added that he attended and he believed it was a good and well organised event.
Councillor J Legrys praised both days of the event and reported that he had received no negative comments. He felt it was a great event and congratulated officers.
Councillor R Adams commented that he thoroughly enjoyed the event but there was some confusion with the signage on the gates. The Cultural Services Team Manager agreed that there was some confusion but the mistake had been realised quickly in the morning and rectified. Officers had learnt from it for future years.
The Chairman asked if the event had come under budget. The Cultural Services Team Manager responded that he was still working on the figures and it would be reported at the next meeting.
Coalville by the Sea
The popular event will take place at Needhams Walk grassed area on 19 August and would be complimented by a children’s fairground. Other events including a petting zoo and two smaller events would be taking place on Fridays in August also.
Remembrance Day 2016
As an update to the report, Members were informed that the remembrance event would be held on 13 November.
Christmas Lights Switch On
Cabinet supported the group’s proposal to move the event on to 3 December and to compliment it with free parking on all Saturdays in December.
In response to a question from Councillor M B Wyatt, the Cultural Services Team Manager confirmed that there would be a Christmas tree erected again at Marlborough Square and it was included within the budget.
Councillor M Specht asked on behalf of Councillor P Purver if there could ... view the full minutes text for item 6.
Report of the Leisure Services Team Manager
The Leisure Services Team Manager presented the report to Members and provided an update on each of the ongoing projects.
Owen Street Recreation Ground – Changing Room Development
Building works on the new changing pavilion was almost finished and it was anticipated that completion would be in late June with a handover to the football club in July. Once the handover was completed then officers would arrange a visit for the group. It was anticipated that a formal opening would take place in August and would hopefully be marked by a marquee game for the football club which was in the process of being arranged. Members would be invited to this event.
Some discussion was had as to when would be the appropriate time to hold the visit with the initial conclusion being to go on the same date as the next meeting. After further discussion of other visits later in the meeting it was decided to leave it to officers to arrange an appropriate date.
Thringstone Miners Social Centre – Training Ground Development
Further to the report, the Leisure Services Team Manager informed Members that he had been misled regarding the planning permissions and contrary to the report, Thringstone Miners Social Centre only had approval for fencing and not the footpath. Work was still being undertaken on the footpath diversion and once it had been given approval, work would continue.
Cropston Drive BMX Track and Wheeled Sports Facility
As previously agreed by the working party, improvements would be focused on the surrounds to the main car park area, the pedestrian entrance, the hard court basketball area and the hedge line. Works were programmed for commencement in July/August.
Urban Forest Park, Coalville – Site Improvements
There was still an outstanding amount of Section 106 funding and officers were seeking costs for boundary improvements. Following the working party’s recommendations, Cabinet approved the potential renaming of the Urban Forest Park through a community consultation exercise to seek preferred names. The Community Focus Team would support the process.
Councillor M B Wyatt asked about the annual cost and whether officers had investigated the site being managed by the National Forest as previously discussed. The Head of Community Services confirmed that it had been looked at but not progressed as yet. He agreed to provide an update at the next meeting, along with a discussion regarding the provision of toilet and running water facilities.
Thringstone Bowls Club Toilet Block
The project was now complete and officers would arrange a site visit for any interested Members of the working party.
Bench in Thringstone
Cabinet had approved the working party’s recommendation for the location of the bench and the Grounds Maintenance Team would arrange for the installation in the next few weeks. The Leisure Services Team Manager circulated a map identifying the location as agreed.
After a comment made by Councillor M Specht regarding the correct positioning of the bench, a discussion was had and it was decided that the bench would be installed facing towards ... view the full minutes text for item 7.
Report of the Head of Community Services
The Head of Community Services presented the report to Members and advised that the outturn confirmed an under spend of £6,639 which had led to an end of year balance of £83,336. Members were advised of the prudent level of reserves to retain and asked if they would like to allocate any funds and if so for what projects.
Regarding the mobile vehicle activated signs, discussion was had as to how many was to be purchased with some Members opting for one and some Members opting for two. After some debate it was agreed for two signs to be purchased. The Head of Community Services explained that the next step would be for Leicestershire County Council to visit the desired sites for location to assess suitability.
Councillor D Everitt put forward his support for the Green Gym project on Melrose Road.
The Chairman commented that he had been approached by a Councillor regarding the state of the grass cutting around the town centre, particularly the top of Owen Street and Margaret Street and the jitty down to the former Arriva garage. He asked Members if they would like to fund a one off cut. Members agreed. The Head of Community Services explained that this was Leicestershire County Council land and unfortunately it did not get cut as regularly as District land nearby.
The 2015/16 Outturn be noted.
The progression of the following projects from the use of reserves for capital schemes in 2016/17:
a) £8,000 for two Mobile Vehicle Activated Signs.
b) £12,000 for a Green Gym at the existing play hub at Melrose Road, Thringstone.
c) An initial one off cut be undertaken on the grass areas on Margaret Street and Owen Street and the jitty to the former Arriva garage and then maintained for the financial year.
Dates of Future Meetings
Thursday, 13 October 2016
Thursday, 15 December 2016
Tuesday, 25 April 2017
The dates for future meetings be noted
Councillor M B Wyatt left the meeting at 7.25pm.
Councillor P Purver arrived at 7.25pm.