Agenda and minutes

Agenda and minutes

Venue: Council Chamber, Council Offices, Coalville

Contact: Democratic Services  01530 454512


No. Item


Apologies for Absence


Apologies for absence were received from Councillors E Allman, B Harrison-Rushton, A Bridgen, A C Saffell and N Smith.



Declaration of Interests

Under the Code of Conduct members are reminded that in declaring disclosable interests you should make clear the nature of that interest and whether it is pecuniary or non-pecuniary.


There were no declarations of interest.



Public Question and Answer Session

To receive questions from members of the public under rule no.10 of the Council Procedure Rules. The procedure rule provides that members of the public may ask any question on any matter in relation to which the Council has powers or duties which affect the District, provided that three clear days’ notice in writing has been given to the Head of Legal and Support Services.





Minutes pdf icon PDF 223 KB

To approve and sign the minutes of the meeting held on 5 January 2022.


Consideration was given to the minutes of the meeting held on 5 January 2022.


A request was received from Councillor A C Saffell prior to the meeting, to add in his apologies as they were given at the time.


It was moved by Councillor V Richichi, seconded by Councillor S Sheahan and




Subject to the addition of apologies from Councillor A C Saffell, the minutes of the meeting held on 5 January 2022 be approved as a correct record.




Items for Inclusion in the Future Work Programme pdf icon PDF 433 KB

To consider any items to be included in the work programme. The plan of forthcoming Cabinet decisions and the current work programme are attached for information.

Additional documents:


Consideration was given to the inclusion of any items on the work programme.  The plan of forthcoming Cabinet decisions and the current work programme were set out in the agenda for information.


A request was made to receive the report scheduled for Cabinet decision entitled ‘2022/23 Council Surplus Property List’.  It was noted that the report would be considered by Cabinet on 29 March, but some Members felt it would still be beneficial for the Committee to receive it. Officers agreed to circulate the report outside of the meeting.


By affirmation of the meeting the work programme was noted.




2021/22 Quarter 3 Performance Report pdf icon PDF 454 KB

Report of the Head of Human Resources and Organisation Development


The Head of Human Resources and Organisation Development introduced his report which provided an update on the Council’s key objectives and performance indicators for the period October to December 2021.


During the full discussion, several questions of clarity were sought and answered by officers from the relevant service area.


In response to concerns in relation to the customer satisfaction levels in quarter three, the Strategic Director explained that similar levels had been as reported for approximately a year, in particularly with call delays and that measures had been introduced to address it.  Members were assured that currently quarter four was seeing an improvement.  Reference was made by a Member to the recent budget reduction for Customer Services and whether this was justified when customer satisfaction was not on target.


A request was made for a further breakdown of figures for the local economic value as presented within the ‘support for businesses and helping people into local jobs’ performance indicators within the report.  It was explained that this information was available and would be included in the end of year report.


During discussion on Coalville’s Newmarket, it was noted that targets had not been met because of the delay in opening due to the covid pandemic.  Members were assured that the Newmarket was now going from strength to strength with several permanent tenancies in place along with casual tenancies.  An explanation was also given on the different ways the Newmarket was advertised and following a request, it was agreed to circulate a breakdown of costs in relation to marketing to the Committee outside of the meeting. 


During discussion on empty properties within the housing stock, it was agreed that a list of empty properties detailing location and reason for being empty, be circulated to the Committee outside of the meeting once available from the new housing system.


In relation to the new homes performance indicators, a Member queried the impact the number of new council houses and affordable homes within the district had on waiting lists.  It was acknowledged that the impact was monitored and that once the new housing system received the module specifically for this area, more data would be available, and targets would be refined.  Following further discussion, it was agreed that once the data was available, Members would receive regular updates. 


Reference was made to the improvements delivered to make council tenants’ homes more energy efficient and it was noted that there were still many homes with outstanding works to reach the decent homes standards.  Members were informed that approximately 2000 houses had an efficiency rating below level C and that tenant refusals were the biggest reason that improvements were not carried out – linked in part to concerns over the Covid pandemic.  However, improvements would be carried out as soon as there was a change in tenancies, and/or through the recovery funding in place for next year’s Housing Improvement Programme.  Following a comment from a Member, the Head of Housing asked that any knowledge of tenants  ...  view the full minutes text for item 50.


Housing Asset Management Plan 2022 - 2024 pdf icon PDF 221 KB

Report of the Head of Housing

Additional documents:


The Head of Housing presented the report to Members.  Reference was made to the layout errors within some sections of the report and once rectified the new version would be recirculated.


It was suggested that the wording be reconsidered in relation to the replacement of homes lost under the Right to Buy Scheme as part of the new build and acquisition programme.  It stated, ‘we will be looking to replace as many of these homes as we can…’ and this was not the case as the target number had been reduced over the next ten years. 


In relation to the 24 percent of homes still not meeting the decent homes standard, it was questioned if this was due to the issues caused by the covid pandemic.  The Head of Housing explained that it was due to several reasons including access issues and tenant refusals, as well as the issues associated with the covid pandemic.  He added that a contractor was now being brought in to assist and an improvement should be seen on this target moving forward. 


Reference was made to the aspiration to ensure that council homes achieved an EPC rating of C and above by 2030.  Concerns were raised on the impact this would have on the Council’s net zero carbon target for 2030, as an EPC rating of C and above did not mean that the property was zero carbon.  Members were assured that achieving an EPC rating of C would be a huge improvement, but it was acknowledged that it was not zero carbon.  This would be explored further as part of the wider net zero carbon road map.


It was highlighted that there was no reference to the installation of electric vehicle charging points in council housing areas.  The Head of Housing reported that that this was an oversight as it was part of the plans moving forward, the report would be amended to reflect that.


The Chairman thanked Members for their contributions and confirmed that comments made would be presented to Cabinet when the report was considered.



Councillor M B Wyatt left the meeting at 7.32pm.