Issue - meetings

Report of the Interim Head of Transformation

The Interim Head of Transformation introduced the report and informed Members that a temporary Audit Manager had been successfully appointed to cover maternity leave and would commence in the new year. 

The Auditor presented the progress report attached at appendix 1.  She explained that three final reports had been issued since the last update report, two were at the drafting stage and two were in progress, she referred to the executive summaries at appendix B.  It was reported that work had not identified any significant control weaknesses to draw attention to at this point in time. 

At the request of a Member at the previous meeting, the Planning Policy Team Manager gave an update on the unspent Section 106 money.  He reported that an initial review of existing unspent Section 106 agreements had been undertaken and the results showed that there were 11 agreements in that position, six related to healthcare, one related to community safety and four were in respect of recreation/open space.  Members were informed that officers now met regularly with a representative from the Clinical Commissioning Group and they were aware of the unspent funds.  In terms of the other unspent monies, the respective organisations had been contacted to ascertain if any progress had been made and in some cases it appeared that some of the monies had been spent.  He concluded that processes and procedures were being developed to ensure that the situation could be avoided in the future.

Councillor S McKendrick commented that the unspent funds by health authorities had been occurring for some time and she was aware that there had been issues in contacting a representative, she asked if the situation had improved.  The Head of Planning and Regeneration reported that there was now a representative that had been in place for some time and he felt progress was being made as there had been commitment to spend some of the money.  He added that due to this commitment, he was now in a position to begin discussion with the developers.

In response to a question from Councillor R Ashman, the Planning Policy Team Manager explained that of the two Section 106 agreements relating to recreation/open space, one fell under a Parish Council and the other fell under the District Council as it was in the Coalville Special Expenses area.

By affirmation of the meeting it was

RESOLVED THAT:

The report be noted.