Issue - meetings

Report of the Cultural Services Team Manager

The Cultural Services Team Manager presented the report to Members.

In relation to the 2019/20 event programme it was noted that there was only the Christmas event left to deliver with planning well under way and that through the donkey rides at Coalville by the sea, the income target for the event had been exceeded.. It was also acknowledged that the rides had gone down really well.

The proposed 2020/21 CSEWP events highlighted along with the additional events put forward by the events sub group. Members noted that an additional £5,000 had been included in the budget to support the implementation of the suggestions for the next financial year.

She advised that the Coalville Project had approved a request of up to £10,000 for the development of events in Coalville for 2020/21 this included a Steampunk Festival and the VE Day 75 celebrations and commemorations.

Members noted the additional Christmas Lights following the approval of the additional £2,000 allocation by Cabinet and additional sponsorship from a local business that had been secured by Councillor A Black.

The Cultural Services Team Manager advised Members of a new item on the report in relation to Coalville Specials Community Grant and the applications that had been received so far. She encouraged Members to promote the grant as much as possible as officers would prefer to have too many applications.

Councillor J Legrys advised that the had received two responses in relation to the Steampunk Festival both of which were keen to be a part of the event. The Cultural Services Manager asked for the details to be passed on so that she could ensure that they were engaged with.

In response to questions from Members, the Cultural Services Team Manager advised that officers did all that they could to reach residents with regard to the advertising of events including postcards, posters, social media however there would always be someone that was missed. She also informed Members that the cost of AA road signs against a one day event would be very high and not financially viable.

Councillor M B Wyatt thanked Councillor A Black for going out and securing £2,500 in sponsorship towards the additional Christmas Lights from Winvic Mount Park and urged other Members of the Working Party to approach businesses to do the same. The Cultural Services Team Manager advised that the Council’s Communication Team was in contact with Winvic to ensure that appropriate recognition would be given to them.

It was moved by Councillor J Geary, seconded by Councillor J Legrys and 

RESOLVED THAT:

1)    The progress update on 2019/20 Events be noted

2)    The 2020/21 proposed CSEWP event programme be noted

3)    The progress update on the Christmas Lights be noted

4)    The 2020/21 proposed Coalville Project Events Programme be noted

5)    The progress update on 2019/20 Grant Scheme be noted