Issue - meetings

Report of the Cultural Services Team Manager

The Cultural Services Team Manager presented the report to Members, highlighting upcoming events and allocated budgets.

Music and Picnic in the Park

The Cultural Services Team Manager reported that all plans were in place for the event which was taking place at the weekend and all costs were within budget.  She drew Members attention to a clash with a charity event at the Coalville Rugby Club which may affect footfall, she believed the event was planned at short notice and therefore could not be avoided.  She also pointed out that there was an England football match taking place on Sunday.  Discussions were had regarding the possibility of incorporating the football into the event but all agreed it would not be suitable as it would change the dynamics of the event.  The Head of Community Services suggested that the celebration of sporting events be looked at in the future when areas such as Marlborough Square would be available.

Coalville by the Sea

The Cultural Services Team Manager reported that detailed planning was underway and the supply of sand had been secured from P&R Building Supplies Limited.

Christmas in Coalville

The Cultural Services Team Manager reported that work was ongoing but there was nothing further to report on the planning.  She informed Members that work on Marlborough Square had been delayed until the Autumn and therefore the area would not be used for Christmas events in 2018.  Members were also informed that the proposal was to halt the works at Marlborough Square for four weeks over the Christmas period to avoid any disruption in the town over a very busy time.  Members agreed that the proposal was appropriate.

Councillor M B Wyatt asked if Memorial Square would be incorporated into the event as Marlborough Square was not available.  The Cultural Services Team Manager confirmed that the use of Memorial Square formed part of the plans.  The Chairman suggested that Councillor M B Wyatt send any ideas for the event to the Cultural Services Team Manager for consideration.  Councillor M B Wyatt stated that he had made suggestions in the past for Memorial Square and the area was never fully utilised.  He felt that the use of Memorial Square was inadequate in previous years.

The Chairman raised concerns regarding the use of Memorial Square during hours of darkness as it could be dangerous due to the busy crossroads, he felt it was important to fully assess the area.  He reaffirmed that the Cultural Services Team Manager was open to ideas and invited Members to put suggestions forward.

A lengthy discussion was had regarding the use of the Christmas tree brackets and lights on High Street.  As Members felt that similar discussions had been held in the past and no further information received, it was agreed that a report be considered at the next meeting to include the following information:

-       Who installed Christmas tree brackets above each of the units on High Street and who was responsible for them if they needed  ...  view the full minutes text for item 7