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  • Meeting documentation

    • Meeting documents

    Executive Board
    Tuesday, 1st July, 2003 6.30 pm

    ItemDescriptionResolution
    Declaration of interests - members are reminded that following the adoption by Council of the new Code of Conduct, any declaration of interest should be made having regard to the new code. In particular, members must make clear the nature of the interest and whether it is 'personal' or 'prejudicial'.

    The Monitoring Officer would like to remind members that when they are considering whether the following items are exempt information under the relevant paragraph under part 1 of Schedule 12A of the Local Government Act 1972 they must have regard to the public interest test. This means that members must consider, for each item, whether the public interest in maintaining the exemption from disclosure outweighs the public interest in making the item available to the public.
    1 MINUTES
    Consideration was given to the minutes of the meeting held on 28 May 2003 (copy previously circulated and retained with the official copy of the minutes).
    		 RESOLVED

    That the minutes be approved as a correct record.

    Reason for decision:To comply with the constitution
    2 Forward Plan
    Consideration was given to the forward plan (copy previously circulated and retained with the official copy of the minutes).

    It was reported that the scrutiny boards had raised the fact that the forward plan seemed very shallow. The Chief Executive confirmed that it was a 4 month rolling programme however it did only incorporate key decisions. In addition the following amendments were reported:

    Addition of staff grading review 29.07.03.

    Deletion of D T D Knox as contact officer on Community Strategy and Racial Equality Scheme.

    		 RESOLVED

    That the forward plan be approved subject to the following amendments:

    Addition of staff grading review 29.07.03
    Deletion of D T D Knox as contact officer on Community Strategy and Racial Equality Scheme.

    Reason for decision: To comply with the constitution
    3 Report of the Manager of Community Services
    Consideration was given to the report of the Manager of Community Services (copy previously circulated and retained with the official copy of the minutes).

    The purpose of the report was to advise members of a request by a member and the fact that a grant had been given on a similar basis to another band the previous year.

    In answer to a question asked to whether there were any more bands in the locality it was confirmed that there were other bands around but this particular one and the one previously were the only two that had achieved national championship standard. It was confirmed that not all the band members lived in the North West Leicestershire District Council area and also that the Desford Colliery B Band not the A Band attended the service on Remembrance Sunday.

    Whilst members felt this was worthy of support it was also confirmed that the Council must not be seen to be covering a deficit which set a precedent for further applications.
    		 RESOLVED:

    (a) That a grant of £1,500 be made on this occasion.

    (b) That the member concerned raise the question of charges for future events with the organisation.

    Reason for decision: To support a local band in attending the national Championships
    4 WINDOW REPLACEMENT - GREENHILL, COALVILLE 2002/2003
    Consideration was given to the report of the Manager of Housing (copy previously circulated and retained with the official copy of the minutes).

    The purpose of the report was to notify the board of a variation in the original contract sum of over 2%.

    		 RESOLVED:

    That the additional sum of £4,347 be agreed and the cost be met from the major repairs allowance.

    Reason for decision:To agree the additional expenditure
    5 Report of the Manager of Community Services
    Consideration was given to the report of the Manager of Community Services (copy previously circulated and retained with the official copy of the minutes).

    The purpose of the report was to advise members of the concept of community support officers (CSO) and the success the police northern division had in winning CSOs for the area.

    Concern was expressed by members in respect of future funding and the fact that the police precept which had been raised 40% in 2 years was not meeting the cost of these officers. Funding was being covered from another source and the actual need was for policemen on the beat.

    Members felt that whilst it was an opportunity to put resources into an initiative to meet Council priorities, the Council was already utilising funding through other initiatives such as the Partnership in Safer Communities.

    Concern was also expressed that, of the 4 community support officers, only one had been allocated to this district whilst 3 had been allocated to the Charnwood Borough Council area who had not been asked for funding.

    		 RESOLVED:

    (a) That the success of the police in gaining CSOs be noted.

    (b) That Chief Superintendent Stripp be requested to allocate another CSO to the District for the benefit of the residents in Ashby de la Zouch.

    Reason for decision:Councils overall funding position and the sustainability of the proposal
    6 Designated authorised officers
    Consideration was given to the report of the Manager of Central Support (copy previously circulated and retained with the official copy of the minutes).

    The purpose of the report was to amend the listing of designated officers within the Council's constitution.

    		 RESOLVED:

    That the list of designated officers be amended to include the detail referred to above.

    Reason for decision:To comply with the constitution
    7 Report of the Manager of Central Support
    Consideration was given to the report of the Manager of Central Support (copy previously circulated and retained with the official copy of the minutes).

    The purpose of the report was to recommend an additional designated financial signatory for the Council.

    		 RESOLVED:

    That the post of Chief Accountant be added to the list of designated financial signatories.

    Reason for decision:To comply with the constitution.
    8 TENANTS BIDS
    Consideration was given to the report of the Manager of Housing (copy previously circulated and retained with the official copy of the minutes).

    The purpose of the report was to consider the bids from tenants groups for 2003/2004.

    The Manager of Housing drew members' attention to paragraphs 2, 3 and 4.

    		 RESOLVED:

    (a) That parking areas at the Biggin, Castle Donington and St Mary's Avenue, Hugglescote proceed.

    (b) That a total of £20,000 be allocated to new doors at Linford and Verdon Crescent, Coalville.

    (c) That £15,000 be allocated to new doors at St Matthew's Avenue, Worthington.

    Reason for decision: To comply with Audit requirements.
    9 Picnic in the Park
    Members expressed their thanks to officers both directly involved and indirectly involved in the success of the Picnic in the Park
    		  
    The officers consider that the press and public should be excluded during consideration of the following items in accordance with Section 100(a) of the Local Government Act 1972 as publicity would be likely to result in disclosure of exempt or confidential information.
    10 DIRECT LEISURE SERVICES - ALLOCATION OF FINANCIAL SURPLUS
    Consideration was given to the report of the Manager of Community Services (copy previously circulated and retained with the official copy of the minutes).

    Members were informed that the Performance Monitoring Board had made favourable comments in respect of leisure centre staff which was echoed by members.

    • (Attachment: 8)Report of the Manager of Community Services
    		 RESOLVED:

    (a) That the sum of £64,861 be allocated to the staff surplus share scheme and payment be made in accordance with District Audit recommendations ie 90% in July 2003 salary payment and 10% in December 2003 salary payment.

    (b) That the sum of £13,321 be allocated to the DLS provisions account to contribute to the final Hood Park development project costs.

    Reason for decision: To progress the Tenants Bids Scheme throughout the district.
    11 Report of the Manager of Technical & Contracting Support
    Consideration was given to the report of the Manager of Technical and Contracting Support (copy previously circulated and retained with the official copy of the minutes).


    • (Attachment: 9)Land - Peters Close, Tonge
    • (Attachment: 10)Site Location Plan - Land - Peters Close, Tonge
    		 RESOLVED:

    That the action of the Deputy Chairman in approving the sale of land at Peters Close, Tonge be approved.

    Reason for decision :To approve the Deputy Chairmans action
    12 The Deputy Chairman of the Executive Board in his role as Chairman of the CCTV Management Committee invites members and officers of the Executive Board to view the CCTV system in the control room after the meeting if time allows
    		  
    13 Quest centre , Coalville
    Consideration was given to the report of the Manager of Regeneration (copy previously circulated and retained with the official copy of the minutes).
    Members were informed that the matter had been suggested by the Ashby and Coalville Regeneration Working Party the previous night as the Executive Board was a more appropriate means to take action on the matter. members confirmed that IT provision was vital for the business of the District and the availability of a skilled workforce. It was also reported that this provision was suitable for many people that had health needs in respecyt of the fact it that flexibility of learning . It was also confirmed that skills mapping results which were due to be published the following week would be affected by this action.

    Members thanked the Manager of Regeneration for his report that had been produced in less than 24 hours.
    		 RESOLVED:

    That a letter be sent to the Chairman of the corporation and the principal of Wyggeston and Queen Elizabeth 1 College, the Executive Director of Learning and Skills Council and the Leicester and Leicestershire Learning Partnership in support of the Quest Centre.

    Reason for decision: To support the retention of the training facility in the district.
    Published on Tuesday, 22nd July, 2003
    The meeting terminated at 7:38 pm

    Attendance Details

    Present:
    Councillor F Straw (Chairman) (In the Chair)

    Councillors M J Chadbourn, A J Geary, A H Harrop, D Howe, G Tacey and R Woodward

    Officers: Messrs M R Davis, M J Diaper, D Swallow, Mrs S Smith, and S B Town