Agenda and minutes

Agenda and minutes

Venue: Council Chamber, Council Offices, Coalville

Contact: Democratic Services  01530 454512

Note: Observers are encouraged to to view the meeting via the Live Event 

Media

Items
No. Item

133.

Apologies for Absence

Minutes:

There were no apologies received.

 

134.

Declaration of Interests

Under the Code of Conduct members are reminded that in declaring disclosable interests you should make clear the nature of that interest and whether it is pecuniary or non-pecuniary.

Minutes:

There were no interests declared.

 

135.

Public Question and Answer Session

Minutes:

No questions were received.

 

136.

Minutes pdf icon PDF 220 KB

To confirm the minutes of the meeting held on 8 June 2021.

Minutes:

Consideration was given to the minutes of the meeting held on 8 June 2021.

 

It was moved by Councillor R Bayliss seconded by Councillor A Woodman  and

 

RESOLVED THAT:

 

The minutes of the meeting held on 8 June 2021 be confirmed as an accurate record of the meeting.

 

Reason for decision: To comply with the Constitution.

 

137.

Council Delivery Plan Review - 2021/22 and 2022/23 pdf icon PDF 410 KB

Report of the Chief Executive

Presented by the Leader of the Council

Additional documents:

Minutes:

Councillor R Blunt presented the report highlighting that the refreshed proposals, objectives and performance monitoring metrics would see the plan through to the end of the period of the administration and, for the first time in the process, a wider district context had been added to the plan, which would link in to the budget setting process. He noted that the Delivery Plan was to be recommended for approval by Council in September.

 

It was moved by Councillor R Blunt, seconded by Councillor R Ashman and

 

RESOLVED THAT:

 

The Council Delivery Plan, as attached at appendix 1 of the report be recommended to Full Council.

 

Reason for decision: To ensure that the council has a Delivery Plan in place for the current year in line with the constitution.

 

138.

2020/21 Quarter 4 Performance Report pdf icon PDF 2 MB

Report of the Chief Executive

Presented by the Leader of the Council

Additional documents:

Minutes:

Councillor R Blunt presented the report, updating members on the key achievements of the Council during the year to March 2021, whilst noting that it had been a very difficult and challenging year with Covid-19 affecting the authority’s ambitions.

 

Cabinet members were then invited to make comments on their portfolio areas.

 

It was moved by Councillor R Blunt, seconded by Councillor T Gillard and

 

RESOLVED THAT:

 

The progress against the Corporate objectives and performance indicators for quarter 4 be noted.

 

Reason for decision: To report Q4 2020/21 Council Delivery Plan performance.

 

139.

Corporate Accommodation pdf icon PDF 595 KB

Report of the Strategic Director of Housing and Customer Services

Presented by the Leader of the Council

Additional documents:

Minutes:

Councillor R Blunt presented the report which detailed the proposals and plans for the future accommodation needs of the Council and requested that Full Council update the Capital Programme to the reflect the decision which would allow the work to be carried out.

 

Councillor Blunt noted the comments that had been received from the Labour Group, and invited the Chief Executive to respond to them.

 

Members were pleased to support the report and the proposals.

 

It was moved by Councillor R Blunt, seconded by Councillor R Ashman and

 

RESOLVED THAT:

 

  1. The proposed changes to the Council HQ office accommodation as set out in the report and business case be agreed.

 

  1. The demolition of the HQ Whitwick Road site once vacated, and the principle of its disposal subject to a further report to Cabinet detailing the approach, so as to be in compliance with the Council’s disposal policy be agreed.

 

  1. Council be requested to update the Capital Programme to reflect this decision, allocating £3.52 million for this project and removing the elements of the existing capital programme totalling £3.74 million no longer required, as detailed in paragraph 7.3.

 

  1. IDP be appointed to act as the project managers & advisers at a cost of £116,050.00 as set out in section 9 of the report.

 

  1. All further decisions in pursuant of the above be delegated to the Strategic Director with responsibility for Property, in consultation with the Leader. It will include any future contract awards, so long as the programme remains inside the capital sum agreed by Council and is in line with the attached report including annexes.

 

Reason for decision: To obtain the necessary permissions for the accommodation changes in line with the constitution, request to Council for changes to the Capital Programme to enable this, and delegate future work to officers in consultation with the Leader.

 

140.

Provisional Outturn 2020/21 pdf icon PDF 586 KB

Report of the Strategic Director of Housing and Customer Services

Presented by the Corporate Portfolio Holder

Minutes:

Councillor N Rushton presented the report that sought approval of the financial performance for the year 2020/21 and the associated impact on reserves and balances as at the year-end. It was noted that the overall financial outturn had been significantly impacted by the COVID pandemic.

 

It was moved by Councillor N Rushton, seconded by Councillor R Blunt  and

 

RESOLVED THAT:

 

The financial performance for 2020/21 and its associated impact on reserves and balances as at 31 March 2021 be approved.

 

Reason for decision: Paragraph A.19 of the Council’s Finance Procedure Rules requires the Head of Finance to provide quarterly reports on the Council’s financial position.

 

141.

Affordable Housing Supplementary Planning Documents pdf icon PDF 285 KB

Report of the Strategic Director of Place

Presented by the Planning and Infrastructure Portfolio Holder

Additional documents:

Minutes:

Councillor R Ashman presented the report that detailed the draft affordable housing supplementary planning document and asked Cabinet to request, that the Local Plan Committee, approved the document for public consultation at its next meeting in September.

 

It was moved by Councillor R Ashman, seconded by Councillor R Blunt and

 

RESOLVED THAT:

 

The Local Plan Committee be requested to approve the Draft Affordable Housing Supplementary Planning Document in appendix 1 for public consultation.

 

 

Reason for decision: To progress with the public consultation on the Supplementary Planning Document subject to the approval of the Local Plan Committee.

 

142.

TENANT SCRUTINY PANEL REPORT – GARAGES AND GARAGE SITES pdf icon PDF 308 KB

Report of the Strategic Director of Housing and Customer Services

Presented by the Housing, Property and Customer Services Portfolio Holder

Minutes:

Councillor R Bayliss presented the report that sought approval to implement the action plan following the outcome of the panel’s report.

 

It was moved by Councillor R Bayliss, seconded by Councillor R Blunt and

 

RESOLVED THAT:

 

The action plan prepared in response to the recommendations from the Tenant Scrutiny Panel’s inspection of letting garages and garage sites be approved.

 

Reason for decision: To ensure garages and garage sites are leased fairly and in line with an agreed policy.

 

143.

Zero Carbon Roadmap pdf icon PDF 440 KB

Report of the Strategic Director of Place

Presented by the Community Services Portfolio Holder

Additional documents:

Minutes:

Councillor A Woodman presented the report that updated the progress that had been made on the actions for year one and outlined the actions and spend for year 2.

 

It was moved by Councillor A Woodman, seconded by Councillor R Blunt  and

 

RESOLVED THAT:

 

  1. The progress that has been made with year 1 of the Zero Carbon Roadmap be noted.

 

  1. The proposed actions and spend for year 2 of the Zero Carbon Roadmap be approved.

 

Reason for decision: To approve the year 2 action plan for implementation.

 

144.

PSPO – Bins on Streets pdf icon PDF 256 KB

Report of the Strategic Director of Place

Presented by the Community Services Portfolio Holder

Additional documents:

Minutes:

Councillor A Woodman presented the report that sought the introduction of a PSPO in relation to bins being left out on streets after collection day and noted the revised times of 12noon the day before collection to 12noon the day after collection.

 

Councillor Blunt then invited Councillor J Legrys to address the Cabinet.

 

Councillor Legrys stated that, as ward member for 6 of the streets included in the order, he fully supported the proposal and urged the members of the Cabinet to do the same. He sought clarification on a number of points including how the persistent offenders would be monitored, especially flats with no bin storage and the properties on Memorial Square.

 

Reponses to the points raised by Councillor Legrys were to be provided outside of the meeting.

 

It was moved by Councillor A Woodman, seconded by Councillor R Blunt and

 

RESOLVED THAT:

 

  1. The introduction of a Public Spaces Protection Order (PSPO) in relation to bins on streets at the specified areas within the report with the revised times following public consultation feedback be approved.

 

  1. Future decisions on renewal or amendment of the PSPO to the Strategic Director of Place.

 

Reason for decision: Section 46 of the Environmental Protection Act 1990

 

145.

Minutes of the Coalville Special Expenses Working Party pdf icon PDF 226 KB

Report of the Strategic Director of Place

Presented by the Community Services Portfolio Holder

Additional documents:

Minutes:

Councillor A Woodman presented the report noting that it was pleasing to see that the events programme for Coalville was continuing despite COVID and that he had visited a number of projects that had been supported by the working party.

 

It was moved by Councillor A Woodman, seconded by Councillor T Gillard and

 

RESOLVED THAT:

 

The minutes of the Coalville Special Expenses Working Party at appendix 1 be noted.

 

Reason for decision: So that the decisions of the Coalville Special Expenses Working Party can be considered.

 

The meeting closed at 5.49pm