Agenda and minutes

Agenda and minutes

Venue: Remote meeting via Microsoft Teams

Contact: Democratic Services (01530 454512) 

Media

Items
No. Item

31.

Apologies for Absence

To receive and note any apologies for absence.

Minutes:

There were no apologies for absence.

32.

Declarations of Interest

Under the Code of Conduct members are reminded that in declaring disclosable interests you should make clear the nature of that interest.

Minutes:

There were no declarations of interest.

33.

Minutes pdf icon PDF 200 KB

To confirm and sign the minutes of the meeting held on 23 January 2020.

Minutes:

Consideration was given to the minutes of the meeting held on 23 January 2020.

 

By affirmation of the meeting it was

 

RESOLVED THAT

 

The minutes of the meeting held on 23 January 2020 be confirmed as an accurate record.

34.

Internal Audit Update pdf icon PDF 733 KB

Report of the Auditor

Minutes:

Ms Z Thomas presented the Internal Audit report updating Members on the key findings and recommendations.

 

Members spoke of the high quality of the report. Following questions from Councillors P Dann and K Lynch, Ms Thomas confirmed that the Partnership received an internal audit annually and agreed to update references to improvement points within the report.

 

By affirmation of the meeting it was

 

RESOLVED THAT

 

The report be approved.

 

35.

Financial Performance Outturn 2019/20 pdf icon PDF 336 KB

Report of the Section 151 Officer

Minutes:

Mr A Wilson presented the report, informing the Joint Committee of the Outturn for the 2019/20 financial year.

 

In response to Members, Mr Wilson gave assuranes that alongside the £50,000 already aside for contingencies, the proposed figure of £50,000 would be sufficient to assist with post payment verification and fraud checks required on grant payments to businesses as part of COVID-19 support measures.

 

By affirmation of the meeting it was

 

RESOLVED THAT

 

a)      That the financial performance of the Partnership be noted

b)      Consideration of proposed use of year end reserves, being:

1) The redistribution of £145,903 of savings via a reduction to 2020/21 contributions and

2) The creation of a new earmarked reserve to deal with the post payment verification and fraud check required on grant payments to businesses due to Covid support measures of £50,000

 

36.

Financial Performance to August 2020 pdf icon PDF 104 KB

Report of the Section 151 Officer

 

Minutes:

Mr A Wilson presented the report, setting out to the Joint Committee the financial performance of the Partnership for the period April to August 2020.

 

By affirmation of the meeting it was

 

RESOLVED THAT

 

The financial performance of the Partnership be noted and the recommendation on invoicing at paragraph 3.5 be agreed.

37.

End of Year Performance Dashboard 2019-20 pdf icon PDF 176 KB

Report of the Head of Partnership

 

Minutes:

Mrs S O’Hanlon presented the report to Members setting out the End of Year Performance figures for the three Councils.

 

In response to a question from Councillor D Bill on future expansion of the Partnership, Mrs O’Hanlon confirmed that this was an aspiration going forward but as a result of pressures from COVID-19 there had not been significant progress as staff focused on other areas of work.

 

By affirmation of the meeting it was

 

RESOLVED THAT

 

The report be received.

38.

Performance Summary Report September 2020 pdf icon PDF 797 KB

Report of the Head of Partnership

 

Minutes:

Mrs S O’Hanlon presented the report to Members setting out the performance up to September 2020, highlighting that all three Councils had continued to meet targets on processing of new claims alongside the additional work undertaken by the Partnership due to COVID-19. It was noted that collection rates for all three authorities had dropped compared to the previous year as a result of factors from COVID-19.

 

By affirmation of the meeting it was

 

RESOLVED THAT

 

The report be received.

 

39.

Update of COVID-19 Work

Verbal update from the Head of the Partnership

Minutes:

Mrs S O’Hanlon gave Members a verbal update on work undertaken by the Partnership in response to the COVID-19 Pandemic, with the presentation slides to be shared with Members after the meeting.

 

It was suggested and agreed that the partnership should put together a report setting out the various work undertaken by the Partnership in response to COVID-19. This could then be distributed to each of the Council’s communications teams to share as they chose.

 

40.

Dates of Future Meetings

The dates of future meetings will be circulated prior to the meeting for consideration and then the forward plan will be drawn up accordingly.

Minutes:

Consideration was given to the list of suggested future meeting dates circulated in advance of the meeting.

 

By affirmation of the meeting it was

 

RESOLVED THAT

 

Meetings take place on the following dates at 16:30:

 

2020/21

Thursday, 21 January

Thursday, 22 April

 

2021/2022

Thursday, 24 June (Annual Meeting)