Agenda and draft minutes

Agenda and draft minutes

Venue: Remote meeting using Microsoft Teams

Contact: Democratic Services  01530 454512

Media

Items
No. Item

17.

Apologies for Absence

Minutes:

No apologies for absence were received.

 

18.

Declaration of Interests

Under the Code of Conduct members are reminded that in declaring disclosable interests you should make clear the nature of that interest and whether it is pecuniary or non-pecuniary.

Minutes:

No interests were declared.

 

19.

Public Question and Answer Session

Minutes:

No members of the public had requested to speak at the meeting.

 

20.

Minutes pdf icon PDF 365 KB

To confirm the minutes of the meeting held on 23 July 2020.

Minutes:

Consideration was given to the minutes of the meeting held on 23 July 2020.

 

It was moved, seconded and

 

RESOLVED THAT:

 

The minutes of the meeting held on 23 July 2020be approved as a correct record.

 

Reason for decision: To comply with the Constitution.

 

21.

Council Delivery Plan 2020/21 Formal Adoption, 2019/20 Q4 & 2020/21 Q1 Monitoring pdf icon PDF 260 KB

Report of the Chief Executive

Presented by the Leader of the Council

Additional documents:

Minutes:

The Leader presented the report to Cabinet and invited questions and comments from Members.  It was noted that this report had been considered at a recent meeting of the Corporate Scrutiny Committee and the comments from this meeting had been taken on board.

 

The recommendations as set out on page 13 of the agenda were moved by Councillor Blunt, seconded by Councillor Woodman and subsequently

 

RESOLVED THAT:

 

(1)       The comments of the Corporate Scrutiny Committee, as set out in annex A to the report regarding the Council Delivery Plan and performance reporting, be noted;

 

(2)      The Council Delivery Plan, as set out in Annex B to the report, be agreed and recommended for adoption by Council;

 

(3)      The performance reporting for Quarter 4 2019/20 and Quarter 1 2020/21, as set out in Annex C to the report, be noted.

 

Reason for decision: To ensure that the council has a Delivery Plan in place for the current year in line with the constitution.

 

22.

MINISTRY OF HOUSING, COMMUNITIES AND LOCAL GOVERNMENT CHANGES TO THE CURRENT PLANNING SYSTEM: CONSULTATION ON CHANGES TO PLANNING POLICY AND REGULATIONS pdf icon PDF 603 KB

Report of the Strategic Director of Place

Presented by the Planning and Infrastructure Portfolio Holder

Additional documents:

Minutes:

Councillor Robert Ashman presented the report to Cabinet. It was acknowledged that the report had been considered at some length by the Local Plan Committee.

 

Councillor Legrys had requested and received the permission of the Leader to speak at the meeting on this matter. Councillor Legrys set out some concerns he had with some aspects of the paper but thanked the Planning Officers for their well written report which comprised honest responses to some difficult issues.

 

The Leader thanked Councillor Ashman for his report and Councillor Legrys for his comments.    

 

The recommendation as set out on page 88 of the agenda was moved by Councillor Ashman, seconded by Councillor Bayliss and subsequently

 

RESOLVED THAT:

 

Cabinet responds to the consultation in respect of changes to the current planning system, as set out in Appendix A to the report.

 

Reason for decision: To determine the Council’s response to the consultation.

 

23.

Review of Medium Term Financial Plan pdf icon PDF 443 KB

Report of the Strategic Director of Housing and Customer Services

Presented by the Corporate Portfolio Holder

Minutes:

Councillor Nick Ruston presented the report to Cabinet.

 

The Leader thanked Councillor Rushton and invited questions and comments from Members.  Cabinet fully supported the recommendations and expressed their thanks for all the hard work of the Finance Team which has put this Council in a much better financial position than others in the county with the additional challenge of having had no increase to the level of council tax for 12 years.

 

The recommendations as set out on page 114 of the agenda were moved by Councillor Rushton, seconded by Councillor Gillard and subsequently

 

RESOLVED THAT:

 

(1)       The Council’s revised Medium Term Financial Plans be noted;

 

(2)       The allocation in principle of £100k from the self-sufficiency reserve to engage external expertise to support the delivery of journey to self-sufficiency savings, be approved. 

 

Reason for decision:To ensure Cabinet are fully brief on the revised Medium Term Financial Plans and resultant 5 year financial outlook before the budget for 2021 and beyond is developed.

 

 

24.

Provisional Financial Outturn 2019/20 pdf icon PDF 383 KB

Report of the Strategic Director of Housing and Customer Services
Presented by the Corporate Portfolio Holder

 

Minutes:

Councillor Nick Ruston presented the report to Cabinet.

 

The Leader thanked Councillor Rushton and invited questions and comments from Members.  Again, thanks were extended to the Finance Team for their professionalism and hard work.

 

The recommendation as set out on page 133 of the agenda was moved by Councillor Rushton, seconded by Councillor Ashman and subsequently

 

RESOLVED THAT: 

 

The financial performance for 2019/20, including the impact on reserves and balances as at 31 March 2020, be approved.

 

Reason for decision: Requirement of Financial Procedure Rules.

 

25.

New Affordable Housing Supply Strategy 2020 pdf icon PDF 250 KB

Report of the Strategic Director of Housing and Customer Services

Presented by the Housing, Property and Customer Services Portfolio Holder

Additional documents:

Minutes:

Councillor Roger Bayliss presented the report to Cabinet.

 

The Leader thanked Councillor Bayliss and invited questions and comments from Members. Cabinet fully supported the recommendations.     

 

The recommendations, as set out on page 145 of the agenda, were moved by Councillor Bayliss, seconded by Councillor Gillard and subsequently

 

RESOLVED THAT:

 

(1)       The Affordable Housing Supply Strategy be approved for adoption;

 

(2)       Authority be delegated to the Head of Housing, in consultation with the portfolio holder for Housing, Property and Customer Services to make minor changes, as necessary in future, for the practical application of the Strategy.

 

Reason for decision:To identify the Council’s priorities in relation to new affordable housing and to support the priority that Local people live in high

quality, affordable homes.

 

26.

Procurement of Housing New Build Contractor pdf icon PDF 469 KB

Report of the Strategic Director of Housing and Customer Services

Presented by the Housing, Property and Customer Services Portfolio Holder

Minutes:

Councillor Roger Bayliss presented the report to Cabinet.

 

The Leader thanked Councillor Bayliss and invited questions and comments from Members. Cabinet fully supported the recommendations.     

 

The recommendations as set out on page 185 of the agenda were moved by Councillor Bayliss, seconded by Councillor Ashman and subsequently

 

RESOLVED THAT:

 

(1)       Cabinet approves the procurement of (a) construction contractor(s) for the duration of the current 3 year proposed new build programme;

 

(2)       Authority be delegated to the Strategic Director of Housing and Customer Services in consultation with the Section 151 Officer and relevant portfolio holder to select contractors, as necessary, to deliver the programme through legally compliant framework/dynamic purchasing systems.

 

Reason for decision:  To allow the Council to be compliant with the Procurement Rules within the Constitution.

 

27.

Minutes of the Coalville Special Expenses Working Party pdf icon PDF 215 KB

Report of the Strategic Director of Place

Presented by the Community Services Portfolio Holder

Additional documents:

Minutes:

Councillor Andrew Woodman presented the report to Cabinet.

 

The Leader thanked Councillor Woodman and invited questions and comments from Members.  Thanks were extended to the members of the Coalville Special Expenses Working Party for their work; and the recommendations were welcomed. 

 

The recommendation as set out on page 193 of the agenda was moved by Councillor Woodman, seconded by Councillor Rushton and subsequently

 

RESOLVED THAT:

 

The recommendations made by the Coalville Special Expenses Working Party, as detailed within the minutes, be noted, and that the recommendations as summarised at paragraph 3.0 be approved.

 

Reason for decision: To consider the recommendations made by the Coalville Special Expenses Working Party.

 

28.

Procurement exemption in relation to the councils dog warden and kennelling services pdf icon PDF 213 KB

Report of the Strategic Director of Place

Presented by the Community Services Portfolio Holder

 

Minutes:

Councillor Andrew Woodman presented the report to Cabinet.

 

The Leader thanked Councillor Woodman and invited questions and comments from Members.  Cabinet fully supported the recommendations.

 

The recommendation as set out on page 201 of the agenda was moved by Councillor Woodman, seconded by Councillor Gillard and subsequently

 

RESOLVED THAT:

 

The exemption in relation to the award of a contract for the provision of dog warden and kennelling services be noted.

 

Reason for decision:The council’s Financial and Contract Procedures require that exemptions be reported to Cabinet.

 

29.

Exclusion of Press and Public

The officers consider that the press and public should be excluded during consideration of the following items in accordance with Section 100(a) of the Local Government Act 1972 as publicity would be likely to result in disclosure of exempt or confidential information.  Members are reminded that they must have regard to the public interest test and must consider, for each item, whether the public interest in maintaining the exemption from disclosure outweighs the public interest in making the item available.

Minutes:

It was moved by Councillor Rushton, seconded by Councillor Gillardand subsequently

 

RESOLVED THAT:

 

In pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the remainder of the meeting on the grounds that the business to be transacted involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Act and that the public interest in maintaining this exemption outweighs the public interest in disclosing the information.

 

Reason for decision: To enable the consideration of exempt information.

 

 

30.

The Recovery of our Leisure Centres and the Partnership Contract with Everyone Active

Report of the Strategic Director of Place

Presented by the Community Services Portfolio Holder

 

Additional documents:

Minutes:

Councillor Andrew Woodman presented the report to Cabinet and made reference to an update paper which had been circulated prior to the meeting.

 

The Leader thanked Councillor Woodman and invited questions and comments from Members.  Cabinet fully supported the recommendations.     

 

The recommendations as set out on pages 203 and 204 of the agenda were moved by Councillor Woodman, seconded by Councillor Rushton and subsequently

 

RESOLVED THAT:

 

The recommendations as set out on pages 203 and 204 of the agenda be approved.

 

Reason for decision: To agree a financial support package for October 2020 to March 2021 inclusive on an open book basis to continue to rebuild the community access to our leisure centres in a Covid safe environment.

 

31.

Agile IT Equipment Supplier Procurement Exemption

Report of the Strategic Director of Housing and Customer Services

Presented by the Housing, Property and Customer Services Portfolio Holder

Minutes:

Councillor Roger Bayliss presented the report to Cabinet.

 

The recommendation as set out on page 217 of the agenda was moved by Councillor Bayliss, seconded by Councillor Gillardand subsequently

 

RESOLVED THAT:

 

The recommendation as set out on page 217 of the agenda be approved.

 

Reason for decision:The council’s Financial and Contract Procedures require that exemptions be reported to Cabinet.